CONSTITUTION
77 CLUB CONSTITUTION
The name of the club shall be The 77 Club hereafter called The Club.
Objective
The objective of The Club shall be to organise rallies, social events and recreational activities of interest to and for the benefit of members and to encourage goodwill between all caravanners.
Membership
The Committee reserves the right to refuse membership or renewal of membership to any person who they consider to be detrimental to the best interest of The Club. Membership is open to those people with a caravan, motor caravan or tent. Every member, upon joining The Club, implicitly undertakes to comply with the Club Constitution and Rally Rules. Any refusal or neglect to do so, or any conduct that is in the opinion of the committee either unworthy of a member or otherwise injurious to the interest of The Club, shall render a member liable for expulsion.
Entrance Fees and Subscriptions
There shall be a Membership Fee and an Annual Subscription of such sum as shall be decided by the committee. The Annual subscription shall be payable on election and on the 1st January each year. Members joining after 1st August shall pay a reduced subscription to be decided by the committee.
Membership Fees and Subscription cover all members of the payee’s family who normally occupy one unit. All members of the family over 16 years old will have equal voting rights and be eligible to be elected to the committee.
Any member who has not paid their dues by the Day Meet shall cease to be a member of The Club. Lapsed members must rejoin before attending any rally.
Committee
The Committee of The Club shall consist of Officers as follows:-
Chairman who shall take the chair at all meetings of The Club/Committee at which he/she is present and instruct the Membership Secretary to call Club/Committee meetings whenever he deems necessary.
Vice Chairman who will take the chair in the absence of the Chairman.
Membership Secretary who shall be responsible for the minutes to be taken at all meetings and deal with correspondence appertaining to all club membership matters, including the date, time and place of the A.G.M. and any Special General Meetings, and to notify all committee members of the date, time and place of all committee meetings. To keep the committee informed of all membership details.
Booking Secretary who shall be responsible for the booking of all club rally venues, halls and entertainment as required. To book all venues for meetings as directed by the Membership Secretary and to keep the committee informed of all bookings and rally details. Also responsible for maintaining Exemption Certificates and Insurances as required.
Treasurer who shall keep account of all monies received by and paid out by The Club, which accounts shall be open to members for inspection at all times, and publish a Balance Sheet and Profit & Loss Account which shall be circulated to all members at the A.G.M. The Treasurer shall also keep the committee informed on the state of The Club’s finances when requested.
Rally Officer who will be responsible for collecting all site fees and making sure that the rally rules are upheld. The Rally Officer shall be responsible for appointing, with the approval of the committee, a person to replace him at any rally at which he is unable to attend or may not be able to attend.
Catering Officer who shall be responsible for making sure that any necessary catering supplies and equipment are available when required and that volunteers are found to do the catering.
Sports Officer who shall be responsible for making sure that any sports equipment is available when required and for organising sports and games as and when required.
Magazine Editor who will be responsible for editing The Club magazine.
Committee Member who will assist any other committee members as necessary.
If a vacancy occurs the committee may co-opt a new member to serve for the rest of that year. The committee shall meet as often as the Chairman deems necessary to manage the affairs of The Club and apply the funds to further the aims of The Club. At any committee meeting four members shall form a quorum.
Elections
Committee members shall be elected at the A.G.M. and will not be required to resign every year. Members can make nominations to challenge any Committee member before any A.G.M. Committee members who wish to resign must inform the Chairman in writing at least 6 weeks before the A.G.M. to allow vacancies to be circulated to all members. All nominations to be sent to the Chairman.
General Meetings
An Annual General Meeting shall be held during October, November or December of each year, the date and place to be fixed by the committee. The committee may also call a Special General Meeting at their discretion, or at the written request of twelve (12) members of The Club, stating the purpose for which the meeting is to be called.
At general meetings of The Club, all members over the age of 16 shall be eligible to vote. In the event of equality of votes, the Chairman shall have a second or casting vote. Voting on any motion will be by a show of hands unless a ballot is requested by at least two members.
Payment of Expenses
No member of The Club shall receive any remuneration for his services to The Club, except for any expenses directly incurred and agreed to by the committee.
Liability
The Club will not accept any liability for any accident, injury, loss or damage, to persons or property occurring on any rally or event organised by The Club, howsoever caused.
Day Visitors/Guests
There will be no charge for people visiting a rally, unless they take part in the evening entertainment in a hall, when they will be charged a sum of £2 per person. It is the member’s responsibility to ensure their visitors report to the Rally Officer or his representative on arrival and sign the Visitors’ Book. It is also the member’s responsibility to make sure their visitors are fully aware of the Constitution and Rally Rules.
Guests attending as part of the rally and staying overnight will be charged a sum of £2 per person per night (this will include entry to any entertainment).
Any persons, including member’s children, attending a rally with their own unit must be full members.
Winding Up
If The Club is wound up by a decision taken by the majority of members at a meeting called for that purpose, then all equipment belonging to The Club will be sold and the proceeds donated to a charity to be decided by the members attending that meeting.
